COVID-19 Parent Handbook 2021

Dear Families,


The 20-21 school year was unlike any other. Our parents, students, teachers, and staff worked tirelessly to ensure that our academic quality and sense of community were preserved while managing to keep all in our Phyl’s Academy family safe.  

The promise of lower COVID infections and rising vaccination rates gives us all hope. As we look forward to the start of school this Fall, Phyl’s Academy’s administration, teachers, and facility staff members are committed to providing a clean, safe, and child-friendly environment.

Our protocols around this virus keep evolving along with developing guidelines from CDC (Center for Disease Control), the New York State Department of Education, and the NYC Department of Mental Health and Hygiene.

Please be sure to read our current guidelines in the handbook below. We will make sure that all in our community are fully informed of new measures and safety protocols as they evolve. Our students are here to thrive, and we are committed to their continued learning and growth while keeping them safe and happy.  

Feel free to contact us if you have any questions about our COVID-19 policies and procedures. They are in place to ensure that our school remains a safe, secure, and welcoming place for your family and all families in our Phyl’s Academy village.

Thank you for your cooperation in these matters and for being a part of our Phyl’s Academy family.


Ms. A. Frempong-Boadu

Head of School



Arrivals and Departures

Adults bringing students to and from school have limited access to the building.  Adults and students must wear masks.  Each child is observed & temperature checked as part of a daily wellness review.  If another family is checking in/out, please be patient and maintain social distancing.  Staff members (runners) help younger students to and from their classrooms. 


Visitors are limited and allowed in the building only if necessary.  All people entering the building must wear a mask, have their temperature checked, and complete the health screening.  Upon arrival, each visitor is required to sanitize hands before signing in and maintain a 6-foot distance from others while on site.

Handwashing and Hand-Sanitizing

Upon arrival, students and staff sanitize their hands. Hands will be washed frequently throughout the day with soap and water for at least 20 seconds. Hand sanitizer is available when soap and water are not, and sanitizing stations are conveniently located throughout the facility.

Social Distancing

Each class is considered a ‘pod’   Each pod/class stays together throughout the day and maintains a 6-foot distance between other pods to enhance safety.  Within the classroom, students are spaced 3 feet apart, and a 6-foot distance is maintained while eating.  All staff members must maintain a 6-foot distance between each other and the students.  For Nursery – Pre-K, each classroom will have mini pods and students will stay within those mini pods for all interactions.

Mask Wearing

Students wear masks indoors and on school buses.  Students may remove masks while outdoors.  All staff members, vaccinated or unvaccinated, wear masks indoors.  Vaccinated staff may remove their mask when outdoors.   Unvaccinated staff must always wear masks (indoors and outdoors).

Indoor Spaces

Our building is well ventilated.  We have an upgraded HVAC system, and each classroom has large operable windows.


All hard surfaces are wiped down throughout the day, before and after use as well as at the end of each day. For young students, any toys that go into a child’s mouth are disinfected thoroughly. All surfaces and toys are sprayed before leaving the room. 

For older students, children are assigned technology items such as iPad, chrome books to limit usage, and these are sanitized after each use.

Admission/Exclusion due to symptoms of illness

Children who are ill or have a fever, diarrhea, vomiting, heavy runny nose, puss/oozing eyes, disease, or conditions, (i.e.- ringworm, head lice, chickenpox, measles, mumps, pink eye, fever over 100 degrees, etc.), will not be admitted to the program. If you have any doubts about your child’s health, please do not bring him or her to school.

If your child appears to be sick or starts to exhibit symptoms while at school, we will notify the parent or guardian immediately. The child must be picked up within one hour of notification.

If it is believed that the child has COVID-19 or has been in contact with anyone believed to have COVID-19, we will ask families to self-quarantine for 14 days regardless of the test result.  The CDC defines close contact as someone who has been within 6 feet of an infected person for a cumulative total of 15 minutes or more over 24 hours.  We ask that all parents and staff let us know of any potential exposure immediately.

The child can return to school with a doctor’s note and when his/her temperature is normal for 72 hours without the aid of fever-reducing medication. The doctor’s note must be written on official letterhead and clearly state that the child is no longer believed to be contagious.

All families are informed of any positive case of COVID-19 in a person who has been present in the building.  We will follow all required safety protocols of the NYC Department of Health.


Thank you for cooperating and helping to keep our community safe!